February 16, 2021

To All Members of the Carleton Community,

Key Messages:

  • Ottawa is now in the orange (restrict) zone of public health measures
  • COVID-19 Reporting System updated effective Feb. 17 (tomorrow)
  • No changes to remote work at this time
  • Mandatory training confirmation required for campus access
  • Important changes to campus and building access, reporting forms

As announced last week by the Government of Ontario, the City of Ottawa has moved into the orange (restrict) zone of public health measures. Information about how this allows for the opening of some services at Carleton can be found on our response framework website.

In line with this announcement, as of Feb. 17, 2021, Carleton’s COVID-19 Reporting System for all students and employees (including faculty, librarians, contract instructors, staff, teaching/research assistants and postdocs) will be updated. The changes will streamline processes and better assist in the tracking and reporting of access to campus and COVID-19 to help keep our community safe. The COVID-19 Reporting System can be accessed by anyone who has a MyCarletonOne (MC1) login.

In all cases, employees are expected to continue to work remotely if their duties can be performed remotely.

Mandatory COVID-19 Training

COVID-19: Infection Prevention and Control Training is mandatory for all faculty, staff and students before coming to campus and entering a university building. If you have not already completed the training, you must do so and acknowledge and confirm completion through the COVID-19 Reporting System. You will not be able to submit the COVID-19 Daily Campus Access & Screening Form until you acknowledge and confirm that you have completed the training.

COVID-19 Daily Campus Access & Screening Form

Under orders from the Government of Ontario and guidance from Public Health Ontario and Ottawa Public Health, Carleton University is required to implement COVID-19 screening for anyone entering a Carleton building. The COVID-19 Daily Campus Access & Screening Form must be completed on each day you plan to come to campus and enter a university building.

You no longer need pre-approval to access campus to retrieve materials necessary to continue working remotely, including temporarily accessing your office to collect materials that will assist in your work. When completing the COVID-19 Daily Campus Access & Screening Form, please select the “Temporary visit to pick up something (in & out, 1 hour or less).”

After submitting this form, you will receive an email either granting or denying access for that day. Please note that you may be asked to show a copy of this email (on your mobile device or a printed copy) upon request by Campus Safety Services or a building attendant.

Request Building Access Form

If you are required to be on campus to perform necessary work for longer than one hour (e.g. half a day or a full day), you will need approval from your manager, supervisor, dean or relevant approver. This approval, if not already provided, can be requested through the Request Building Access. This form will be sent to your supervisor, manager, dean or relevant approver to either approve or decline. This approval is only required once. Please consult with your supervisor, manager, dean or relevant approver regarding any additional approval processes and protocols that have been put in place for your unit, department or faculty.

COVID-19 Symptom Reporting

This form replaces the previous COVID-19 Tracing Form. We encourage you to refamiliarize yourself with the COVID-19 Symptom Reporting process. Reporting early is essential to ensure the health and safety of the Carleton community, including the enhanced cleaning of potentially affected areas.

We would also like to remind everyone that COVID-19 symptom information is personal and is considered private medical information. It will not be shared with others outside of your supervisor/manager/chair. Once the form is submitted, Environmental Health and Safety (EHS) will contact you to conduct an assessment and will advise on next steps. No other action will be required. Anyone experiencing symptoms potentially linked to COVID-19 must also follow all public health guidelines and regulations.

We have prepared a COVID-19 Reporting System FAQ webpage to assist with any questions you may have about this updated system. Should you have additional questions that are not covered in these FAQs, please contact covidinfo@carleton.ca.

Thank you for your continued patience and understanding as we work together through these challenging times and support all members of our community.

Suzanne Blanchard
COVID-19 Lead on behalf of the COVID-19 Steering Committee

Tuesday, February 16, 2021 in
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